terms & conditions

As an exclusive networking event, Innovate Now is invite-only. Accordingly, we offer an application system for our attendees to register their interest in attending. Prior to the event, Innovate Now organisers will then assign tickets, via Eventbrite, to the finalised guestlist as agreed by hedgehog lab. Agreeing to the conditions within this document provides confirmation that you accept all conditions and consent to our continued contact with you, to deliver event, marketing and ticketing information. All data is managed in accordance with hedgehog lab’s privacy policy, availablehere.

WHAT INFORMATION DO WE COLLECT?:
During the application process, we collect the following information:

• Name
• Email address
• Job title
• Company name

WHY DO WE COLLECT THIS INFORMATION?
This information is collected to allow us to identify our applicants properly. The Innovate Now team will, in some cases, further research this information by using search engines to learn more about the applicant and verify the submitted information. Ultimately, the reason we collate this data is to manufacture an audience which offers a valuable networking opportunity to all. We do not automate decisions using your data.
The submission of this data is mandatory if you wish to attend one of our events. Again, this is because we manually select our audience to ensure a valuable networking opportunity.

WHAT DO WE DO WITH THIS INFORMATION?:
Once Innovate Now organisers have reviewed the applications, we will finalise a guestlist. At this point, organisers will input the data that has been submitted by the applicant into Eventbrite, in order to assign the applicant a ticket to the event. The team will then also send a follow-up email to confirm that the applicant has received the invitation.
The data of all applicants will be uploaded in separate lists to Hubspot, our data management system. Those who do not receive an invitation will be uploaded in a list and sent an email to inform them that their application has not been successful. Those who are successful will be uploaded to another list and will be enrolled to receive correspondence regarding further Innovate Now event, marketing and ticketing information.
All applicants will also be uploaded to a third list, which is a collation of applicants from all previous events. Those in this list will be enrolled to receive correspondence regarding future Innovate Now event, marketing and ticketing information.

WHAT RIGHTS DO I HAVE IN RELATION TO THIS DATA?
All applicants will also be uploaded to a third list, which is a collation of applicants from all previous events. Those in this list will be enrolled to receive correspondence regarding future Innovate Now event, marketing and ticketing information.

• You have the right to be informed clearly, precisely and accurately about how we are using personal data.
• You have the right to know exactly what information we have held about you, and how it is processed.
• You have the right to ensure personal data is rectified if inaccurate or incomplete.
• You have the right to have your personal deleted or removed without the need for reason should you so wish.
• You have the right to block or supress us from processing your data.
• You have the right to retain and reuse the data we hold on you.
• You have the right to object to your personal data being used for purposes such as direct marketing, scientific and historical research of the performance of a task which is in the public interest.
• You have the rights of automated decision making and profiling.

HOW DO WE SECURE YOUR DATA?:
We do not share your data with any third party. As managers of the data, hedgehog lab are responsible for its security. In the current process, all data is stored in Hubspot, which is password protected and only accessible by GDPR trained hedgehog lab staff.

DO ANY THIRD PARTIES HAVE ACCESS TO MY DATA?:
For clarity, though Innovate Now is its own brand, it is an event organised and run by hedgehog lab. As such, all information submitted is automatically shared with hedgehog lab, as it is hedgehog lab who are managers of your data. All hedgehog lab employees are trained in GDPR awareness.

If your application is to be successful, Eventbrite will also obtain your email address, name, company name and job title as part of our process for assigning tickets. Eventbrite will be able to email you to deliver your ticket. Information is not shared with any sponsors, partners or other parties.

DO WE USE COOKIES?:
Our current website uses cookies. We capture your previously submitted information to save you time should you wish to apply for an event after previously attending an Innovate Now.

HOW DO I CONTROL MY INFORMATION?:
Unless specifically granted permission and requested to do so by yourselves, we will only ever contact you via email. All email communication sent from Innovate Now via hedgehog lab will have an unsubscribe button, enabling you full control of how your data is used.

Any emails sent from a personal address (@hedgehoglab.com) will not have an unsubscribe button. If you’d like to unsubscribe from such emails, please respond to the email you have received stating explicitly what you would like changed.

If, at any time, you would like to make a change to our management of your data which falls outside of the category of email subscriptions, please get in touch by any of the following:

Email: events@hedgehoglab.com.
Call: 0191 484 1303
Post: hedgehog lab, Generator Studios, Trafalgar Street, Newcastle upon Tyne, NE1 2LA.


© 2018 innovate now | terms & conditions | hedgehog lab
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